ChitfundsERP Documentation
ChitfundsERP Features Guide
Welcome to the comprehensive features guide. This software is an all-in-one ERP designed for Chit Funds, Daily/Weekly Finance, and Vehicle Finance businesses, completely integrated with double-entry accounting.
Unified Login System
The system features a single, unified secure login portal for all users (Business Admins, Managers, Cashiers, Agents, and Collectors). Users enter their credentials and are automatically redirected to their designated dashboard based on their role.
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Admin / Branch Manager Panel
The Admin Panel is the core management interface where business owners and branch managers control all operations, finances, and settings.
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1. Chit Fund Management
Groups
Create new chit groups, set chit value, total months, max members, and commission percentages. Start and close groups.
Members & Subscribers
Register members, complete KYC, and assign them to specific groups with a unique ticket number.
Auctions (Bidding)
Conduct monthly auctions, record the successful bidder (prized subscriber), bid amount, and auto-calculate dividends.
Payments & Receipts
Collect monthly subscriptions (minus dividends) and generate instant receipts.
Settlements
Process payouts to prized subscribers after deducting company commission and verifying sureties/guarantors.
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2. Daily / Weekly Finance
Schemes Setup
Define loan schemes (e.g., 100 days, 10 weeks, 10 months). Set principal, interest rate, and document charges.
Loan Disbursement
Issue new loans to customers, select the agent responsible, deduct document charges upfront, and print schedules.
Collections
Record daily/weekly installment collections from customers. Integrates directly with the Agent's mobile app collections.
Upload image: images/daily-finance-loans.png
3. Vehicle Finance
Vehicle Loans
Manage hypothecation loans for 2-wheelers and 4-wheelers. Store RC, engine/chassis numbers, and insurance details.
EMI Collections
Track flat-rate or reducing-balance EMIs. Auto-calculate penalty/bouncing charges for late payments.
4. Double-Entry Accounting
Every transaction (loan, collection, settlement, fee) automatically posts to the ledger.
Chart of Accounts
Manage Assets, Liabilities, Equity, Income, and Expenses. Create custom ledgers (e.g., Bank Accounts, Office Rent).
Journal Entries
Pass manual journal entries for adjustments, depreciation, or inter-branch transfers.
Vouchers
Create Payment Vouchers (Expenses), Receipt Vouchers (Incomes), and Contra Vouchers (Bank to Cash).
Cash Book
View day-to-day cash and bank balances. Reconcile physical cash with system cash.
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5. HR & Payroll
Staff & Salary
Add Cashiers, Managers, and Agents. Set base salaries and login credentials.
Commission Rules
Set up automated commission structures for agents based on collection targets or loan disbursements.
6. Reports & Analytics
Comprehensive reporting to track business health.
- Chit Fund: Group Summary, Member Ledger, Outstanding Dues, Defaulters List, Dividend & Commission Reports.
- Daily/Vehicle Finance: Loan Ledger, Outstanding Balances, Interest Earned, Due vs Collected ratio.
- Financial Statements: Day Book, Trial Balance, Profit & Loss Statement, and Balance Sheet.
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7. Business Settings
Profile & Branches
Update business name, logo, address, and manage multiple physical branch locations.
Print Settings
Customize receipt formats (A4, Thermal) and add terms & conditions for printing.
Communication
Configure SMS and Email gateways to send automated receipts and payment reminders to customers.
Mobile Agent / Collector Panel
The Agent Panel is a mobile-optimized PWA (Progressive Web App) designed specifically for field staff to collect money on the go.
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1. Mobile Dashboard
Field agents log in on their phones and immediately see their assigned collection targets for the day, total amount collected, and pending visits.
2. Field Collections
Quick Search
Search customers by Name, Phone Number, or Loan/Chit Ticket Number to instantly open their ledger.
Instant Receipting
Enter collected amount (Cash or UPI). The system instantly updates the main server and sends an SMS receipt to the customer.
Offline Mode
Agents can record collections even in areas with no internet. Data syncs automatically with the admin server once connectivity is restored.
Upload image: images/mobile-collection-screen.png